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The question is not what to bid. It is what to pursue.

Deciding to chase the wrong contract costs a month you will not get back. A capture plan is how larger companies make that decision deliberately, and it is the single thing a small supplier is least equipped to do, because the facts it rests on live in four federal systems nobody has time to read.

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closer = ends sooner, bigger = larger last award

One

The brief writes itself

Open any notice or recompete you are tracking and the brief is already there: who buys it, who holds it now, what they were paid, what the ceiling was, how many options are left, how often the work is competed, how often only one supplier answered, what it goes for, when the office is likely to buy again, and who is named on their notices.

None of it is typed in and none of it is stored. It is read from the award and notice record every time you open the page, so a plan can never quietly go out of date with the facts it was written against.

  • The incumbent, with the ceiling and the options, not just the award
  • The price band for that code at that office
  • What the office bought before, and who won it
  • Who to ask, named on the office's own notices
Two

Pursue, watch, or walk away

A recommendation, scored from the record and from your own profile, with every signal written out. Competition, incumbency, set-aside fit, whether the award size suits a company your size, how much runway is left, whether the work is even in your code, and whether the incumbent has options that move the real recompete date.

A score with no reasons is a horoscope. Every one is listed so you can see which to argue with, because it is your month and your money.

  • Every signal named, in favour and against
  • A set-aside you cannot bid is blocking, not merely a low score
  • Sized against the company you told us you are
  • Runway measured, because capture is what happens before the RFP
Three

The plan you actually write

Eight boxes. Why you, what you do that the incumbent does not, where you are weak and what you will do about it, who you would team with, your pricing position, the next actions and the decision. A gate to move it through.

Short on purpose. A capture plan nobody updates is worse than no plan, and the twenty-field version is the one nobody updates.

  • Teaming candidates suggested from the subaward record
  • Primes who already subcontract in your code
  • Suppliers already winning at that office
  • One gate, moved by hand, with the reason written down

UEI, CAGE, then normalized name

Every plan at once

The register: every pursuit and its plan on one screen

Capture plans is under Capture in the menu. It lists every pursuit with its plan in one register: the stage, the owner, the value and the probability of win, the due date, the gate it has reached and its next gate review, what the record recommends beside what your team says, how much of the plan is written, and the next step.

Filter it by stage, owner, gate, due date or how complete the plan is, sort it on any column, and take it out as an Excel file for the pipeline review. A pursuit with no plan written, or one past its gate date, is found before the meeting rather than in it.

  • Value and weighted value across every pursuit
  • Which parts of each plan are still empty
  • The record and the team side by side

every state the same size, so DC is readable

What this is not

A capture plan does not write your proposal. The compliance matrix, the bid worksheet and your library are screens of their own, and this one comes before all of them: is this pursuit worth your month? Everything it tells you is traceable to a federal record you can open.

See who was last awarded in your NAICS

Every code, every buying office, every vendor and every recompete, organized from the federal record and read nightly. Open it with a plan.

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