From capture to cash, the money on one page
Winning the contract is half of it. Then somebody has to know what is left on each contract, what has been billed and paid, what is late, whether the funding will run out before the work does, and whether the books would pass an audit. The Finance overview reads all of it from the records your people already keep, and every figure on it opens the screen it came from.
Six panels and a list for this week
Nothing on the page is typed twice. Each figure is the one its own screen shows, read through the same rules.
Backlog
Contract value, funded and not yet funded, and what remains, by contract and by fiscal year of the period of performance.
Billed and unbilled
What was invoiced, what was paid, what is open by how late it is, cost not yet billed, and the cash expected by month.
Cost against funding
The plan against actual on each contract, with the ones past their funding or at the funding notice first.
Indirect rates
Fringe, overhead, and general and administrative so far this fiscal year, against the provisional rates you bill at.
Labor
Direct and indirect hours by month for the last twelve, and utilization by person and in all.
Audit readiness
The pre-award survey answered from the records, the next incurred cost proposal due, and whether the books are connected and sent.
What is left on every contract, and when it is worked
For each open contract the overview takes the value as the modifications have left it, what has been obligated, and the work performed to date at price. Remaining is the value less the work performed. Not yet funded is the value less what was obligated. The remaining amount is spread evenly over the days left in each period of performance, so you see it by fiscal year as well as by contract.
A contract with no end date, or whose period has ended with value still on it, is counted apart and said so.
- Contract value, funded, not yet funded and remaining, in all and by contract
- Remaining by fiscal year, on your own fiscal year
- Each contract opens on Contract administration
UEI, CAGE, then normalized name
What came in, what is late, and what to expect
Every invoice that has gone in is read the way the contract ledger reads it. Billed is what went in. Paid is what arrived. Open is the rest, aged from its due date into the usual buckets: not yet due, then 1 to 30, 31 to 60, 61 to 90 and over 90 days late. Each invoice past due is listed with its contract and how many days late it is.
Cost not yet billed is recorded cost not yet marked invoiced, on the contracts whose type bills cost or hours. The cash expected by month, for the next six, is each open invoice on its due date, and each payment milestone not yet reached on its date plus the contract's payment terms.
- Billed, paid, open and not yet billed, each a link to its screen
- Open invoices by how late, and the ones past due by name
- Cash expected by month from open invoices and payment milestones
next buy expected Dec 14, window Nov 28 to Jan 9
The contract that will run out of money, first
On each contract with funding on record, the overview sets the cost recorded so far, at price, against what was obligated, beside how much of the period has gone. Each contract carries the threshold at which the contract ledger raises its funding notice, 75 percent unless you set another. The contracts past their funding come first, then those at the notice, then the rest by how much is spent.
- The share of funding spent, with each contract's notice threshold marked
- Past the funding, at the funding notice, or within it, said in words
- Contracts with no funding on record are counted, not hidden
the filter nobody else offers is the last one
Whether the rates you bill at still hold, and where the hours go
The rates panel sets each pool's rate as the records work it out so far this fiscal year beside the provisional rate you bill at, with the difference in points and whether it is past the threshold you set on Audit readiness.
The labor panel counts hours from the timesheets for the last twelve months. Direct hours are on a contract. Indirect hours are in any other pool. Utilization is direct hours as a share of the hours worked, with leave left out, for each person and for the company.
- Fringe, overhead, and general and administrative, in points
- Direct and indirect hours by month
- Utilization by person, and each person opens their timesheet
1,840 awarded rates from 212 companies
What an auditor would ask, and what to do before Friday
The readiness panel counts the questions of the SF 1408 pre-award survey that the records meet, partly meet and do not meet yet, names the fiscal year whose incurred cost proposal is due next and the date, six months after the year ends under FAR 52.216-7, and says whether QuickBooks Online or Xero is connected and which month was last sent to the books.
Above the panels, This week lists what needs doing now: weeks submitted and not certified, weeks waiting for approval, invoices past due, contracts at their funding notice, a month that has ended and is not sent to the books, a month sent that has changed since, and a rate drifting from the provisional one. Each line opens the screen where it is done. When there is nothing, it says so.
- The survey answered from the records, by state
- The incurred cost proposal due next, with its date
- The accounting connection and the last month sent
checked before a teaming partner is ever suggested
Who sees what
A panel is shown only to people whose role opens the screen it comes from: somebody who does not open Contract administration sees no backlog and no invoice. A person who may not see pay sees no dollar figure made of pay, such as what a rate's drift comes to or the labor cost of the timesheets. Hours are not pay, and are shown. A viewer reads the whole page and changes nothing, because the page changes nothing.
Where it stops
The Finance overview comes with every paid plan. It reads the records and moves no money. It sends nothing to the government or to your accounting product. Your general ledger stays in your accounting product, and no software is approved by DCAA: an auditor reviews your company's accounting system. Nothing here is accounting advice.
Where it is in the app
Finance overview, the first row of Finance in the menu. Finance tracks the money, between Contract and Company, and holds Timesheets, People and pay, Indirect rates, the Cost ledger and Audit readiness. It is one of the eight parts of the product.
Related
- Contract administration NewWhere funding, invoices and payment milestones are kept, contract by contract.
- The booksTimesheets, People and pay, the Cost ledger and Indirect rates, which the hours and rates are read from.
- Audit readiness NewThe pre-award survey, the incurred cost schedules and the months sent to the books.
- Roles and access NewWho opens Finance, and who sees pay.
- The platform NewWhere Finance sits among the parts of the product.
See who was last awarded in your NAICS
Every code, every buying office, every vendor and every recompete, organized from the federal record and read nightly. Open it with a plan.