The half of the answer that is yours
Everything else on this site is the federal record. This is not. Your past performance write-ups, the proposals you have already submitted, the resumes of the people you would actually put on the contract, your rate sheet, your certificates. Put them where the requirements are and every requirement in a solicitation shows which of them answers it.
UEI, CAGE, then normalized name
The record is the same for everybody. This part is yours.
The federal record is the same for every company that reads it. That is honest, and it is the ceiling on every feature built from it.
Your own material is different. No competitor can buy your CPARS narratives or your people. Joined to a shredded solicitation it turns "here is a requirement" into "here is the requirement and here is our page that answers it", and that is the distance between a database and a day of work saved.
It also produces a number nobody has been able to put on a bid/no-bid call before the proposal was written: your library answers 31 of 94 requirements. That is not a score. It is a count, of your own documents, against their own words.
- Past performance, proposals, resumes, capability statements, rates, certificates, plans
- Filed automatically by what they are, and the filing says why so you can correct it
- Searchable across everything at once
- And matched, requirement by requirement, against any solicitation you open
a score with no reasons is a horoscope
Matched with no AI. AI writing is optional, and off until you turn it on
The matching runs on our servers, on the uncommon words a requirement and a document share, and every match prints the words it matched on so you can disagree with it. No model is in it. A model would probably agree with you more often. It would also mean your last proposal leaving our servers, and that trade is not ours to make on your behalf. So the one thing that sends any of your words to a model is yours to turn on. AI writing in a proposal draft is off for every account until its owner or a manager turns it on, after reading what is sent and confirming it. When it is on, pressing "Write this part from my passages" on one part sends the requirement sentences of that part, the passages of your own documents shown under them, and your company name. Nothing else in your library is sent, the file is never sent, and it can be turned off again at any time.
In a private area that is never served over the web
Files are kept in a private area on our servers that is never served over the web, and each account has a space of its own. The library takes PDF, DOCX, DOC, RTF, TXT, MD, CSV, JSON, XLSX, XLS, PPTX, PNG, JPG and JPEG files: 250 files or 1 GB on Shop, 1,000 or 5 GB on Pro, 5,000 or 20 GB on Capture and 25,000 or 50 GB on Enterprise. One file can be up to 50 MB.
You can delete any document at any time. When an account is closed its documents are deleted, and an account that drops back to One Code can still download and delete what it uploaded.
A file only ever comes back through the app, after the account has been checked, and the check is on the account rather than the person, so a team of ten shares one library and nothing crosses between companies. That check is on every single read and every single write, including the search, which is where a leak would actually happen because it looks at text rather than at an identifier.
checked before a teaming partner is ever suggested
A document it could not read says so, loudly
A scanned PDF is a picture of text rather than text, and it is the most common thing anybody uploads. Stored quietly as a document with no words it would answer "no match" for ever and nobody would ever find out why.
So it is stored, and marked, and the screen says which of your documents are invisible to the matching and what to do about it. Paste the text in and it is searchable in the same minute. Word files, text, Markdown and RTF read directly; a PDF reads if it has a text layer.
- Nothing is thrown away because it could not be read
- The reason is on the row, in words
- One filter shows you exactly which documents need fixing
- Pasting the text fixes it immediately
openness 61 of 99: a door exists here
What it does not do
It does not write your proposal. Writing one needs your cost structure, your indirect rates, your people and your judgement about what to promise, and those are yours to hold.
What it does is make sure that when you sit down to write, the material you already own is in front of you, against the requirement it answers, instead of in a folder somebody has to remember the name of. The first draft of a proposal is laid out that way, with no AI. If the account turns AI writing on, it can suggest one part of a draft from your own passages. The suggestion is shown beside your text and is never saved over it.
Where it is in the app
Document library, under Proposal in the menu. Proposal is the part of LastAwarded that builds the response, one of the eight parts.
Related
- Shred the solicitation NewThe requirements your library is matched against.
- Proposal draftsYour own passages laid out under each requirement, as a first draft.
- Capture plans NewDeciding whether the pursuit is worth your month.
- Security NewWhere your documents are kept and who can read them.
See who was last awarded in your NAICS
Every code, every buying office, every vendor and every recompete, organized from the federal record and read nightly. Open it with a plan.