The people a bid turns on, checked against what the solicitation asks
A solicitation that names key personnel is naming what decides the award. Section M scores the people, and Section L asks for their resumes and letters of commitment. Key personnel keeps the people your company can bid as records, reads the positions and their minimums out of the solicitation, and checks every person against every minimum, with the reason in a sentence.
printed on every notice, never searchable until now
Every person your company can bid, as a record
Key personnel is under Proposal in the menu. Its register is the bench: everybody the company could put on a contract. An employee comes in from the books with Add from the books, by name and title, and pay stays in the books. A candidate you would hire is added with Add a person. Each one is an employee, a candidate, a contingent hire, or not available.
Each person holds what a solicitation asks about: the labor categories they can be bid as, their years of experience in all and relevant to the work, their degrees, their certifications with the day each lapses, their clearance as your company states it, the day they are available from and the share of their time, their current assignment, and their resumes from your library.
- Up to 5,000 people on the bench, each with up to ten degrees and thirty certifications
- A certification within ninety days of lapsing is marked as lapsing soon, and one past its day as lapsed
- Filter by name, labor category, a certification held in date, the day they are available, a conflict, or a lapsing certification
- The bench downloads as an Excel workbook
every state the same size, so DC is readable
Every named position, with what the document says it must be
Shred the solicitation and the named labor categories come out with it: program manager, senior systems engineer, quality assurance specialist, whatever this one calls them. Under each is what the document states for that position and nothing else.
Nothing is inferred. A position the solicitation names and sets no minimum for comes back with none, because a guessed minimum is worse than no minimum: it sends somebody looking for a qualification the government never asked for and hides the one it did.
- Years of experience, read whether the document writes "eight (8)" or "at least five"
- The degree, and the level, where one is stated
- The clearance, at the level stated
- Named certifications: PMP, CISSP, PE, CPA, Security+
a score with no reasons is a horoscope
The minimums belong to the position, not to the document
This is the part that is easiest to get wrong, and it is worth saying plainly. Solicitations state a position's requirements in the paragraph that names the position. Read a fixed distance forward from a job title instead and the program manager comes back needing the systems engineer's Top Secret clearance, and the position the document says nothing about inherits whatever was written above it. Both are confident wrong answers on a screen somebody is about to staff a bid from. The window here is the document's own paragraph, bounded at both ends by the neighboring positions.
Each position, with the person proposed and the letter of commitment
A position sits on a proposal, a pursuit or a notice. Staff the positions reads the ones the solicitation names, with their minimums, and Bring in from the solicitation does the same on a proposal's Key personnel tab. Reading it again adds nothing twice. A position can also be added by hand. A pursuit of a notice and the notice itself share their positions, so the two screens never disagree.
Each position carries its minimums: years of experience, a degree or higher in a field, the certifications, and a clearance at or above a level. A minimum read from the solicitation keeps the solicitation's own sentence with it. Then the person proposed and the share of their time; where it stands, from open, identified and contacted to letter of commitment signed, contingent offer and confirmed; and the letter of commitment: the day it was signed, the day it is due, and the signed letter from your library.
- A letter of commitment is due with the bid, unless you set another day
- Taking a person off the bench opens every position they were on again, and says how many
- Positions are on a pursuit's page, on a notice's compliance matrix, and on each proposal
Every person against every minimum
| The minimum | How it is checked | What the screen says |
|---|---|---|
| Years of experience | Relevant years where they are on the record, otherwise years in all, against the number the position asks for. | The years on the record and the years asked for. When relevant years are not stated, that it read their years in all. |
| A degree | By level, so a higher degree meets a lower floor, and by field, word by word, where the position names one. | Their degree and what the position asks for. Where a related field is accepted and theirs is not one named, it is not stated, and the call is yours. |
| A certification | By name, among the certifications on their record. | When it lapses. A lapsed one is not met, and one lapsing within ninety days is met and says so. |
| A clearance | By level, at or above the one asked for, as your company states it. An inactive clearance is not met, and a Public Trust determination is not a clearance. | The level and where it stands, as you state it. With no clearance on their record, it is not stated. |
Find people checks the whole bench against one position and ranks it: the most minimums met first, then the fewest not met, then the fewest not stated, then the most years. Somebody marked not available goes last. A person available only after the bid is due says so, and Propose puts a person on the position from the list.
The same name on two bids due the same week
A person can be promised twice. On bids still open, Key personnel marks a person proposed on bids due within seven days of each other, a person proposed at more of their time than they have, a person proposed while marked not available, and a person available only after a bid is due. Each conflict is a sentence that names the bids and the dates.
It is said on the person, on the position and in the register, so it is found while it can still be fixed rather than after the bid has gone.
- The shares of time are added across every open position, against the share they have, or full time where none is stated
- The register filters to the people with a conflict
next buy expected Dec 14, window Nov 28 to Jan 9
Which of your resumes states each minimum
On a notice's compliance matrix, every resume in your library is read against each named position. The match says which minimums that document states, with the evidence, and which it is silent on, with the solicitation's own sentence beside it so you can check the requirement rather than take our word for it.
The number on top is positions with somebody on file, not resumes found. A bid is lost by the one seat nobody can staff, not won by the ones that are easy, so the positions with nobody against them are listed first.
- Real resumes rank above a capability statement that happens to use the same words
- Every match points into the document: the heading, the paragraph, the page where the file printed one
- The matching runs on our servers with no AI. AI writing in a proposal draft is optional and off until you turn it on
- And the positions nobody on file answers come first
UEI, CAGE, then normalized name
Not stated is not the same as not qualified
A resume that never mentions a clearance does not mean the person has none. It means the resume, as written, does not say so. A record on the bench with no clearance on it is the same.
Reported as "does not qualify", that drops a qualified person over a formatting choice made years ago. Reported as met, it proposes somebody the government can reject on the face of the submission. Neither is a call a screen should make about your staff.
So a resume is read for what it states: each minimum comes back stated, with what the document said, or not stated, with the requirement quoted. A person on the bench is checked against their record: met, not met where the record shows they fall short, or not stated where it is silent. Not stated is never counted as not met. The call is yours, because you are the one who knows whether Jane has the clearance and just never put it on the page.
What a resume is read for
| The requirement | How it is compared | What a silent resume means |
|---|---|---|
| Years of experience | As a number, and the same reader is used on both sides, because a solicitation writes "eight (8) years" and a resume writes "Twelve years". Reading one in digits and the other in words reports a twelve-year candidate as short of an eight-year floor. | The resume states no years figure anywhere. Common on resumes written as a list of dated roles. |
| A degree | By rank, so a master's answers "a bachelor's or higher". A requirement is a floor rather than an exact match. | No degree named. Says nothing about whether they hold one. |
| A clearance | By level where the document states one, by presence where it does not. | The most common silence of all, and the one most often wrong. Plenty of people keep clearances off a resume on purpose. |
| A certification | By name. PMP, CISSP, PE, CPA and the rest are either written down or they are not. | Not claimed on this document. Worth a phone call rather than a decision. |
On the calendar and on the proposal
The day each certification lapses is on Tasks and calendar, with the note that a position naming it is not met once it lapses. So is each letter of commitment not yet signed, for a bid still open, on the day it is due.
Each proposal has a Key personnel tab: its positions, brought in from the solicitation, each with the person proposed, every minimum checked, the letter of commitment and any conflict. It counts the positions with a person proposed, with a letter of commitment, with a minimum not met, and with a conflict.
Who sees a clearance
Clearances and contact details are shown only to the people your account gives Key personnel to. A clearance minimum is checked only for them, and for anybody else it is left out and not counted. A viewer reads Key personnel and never takes a clearance or a contact detail away in a file: the bench's workbook carries those columns only for somebody who may open Key personnel and is not a viewer. A seat whose role closes Key personnel is told so on a proposal's Key personnel tab and shown nothing there.
It works before you have written a word of the proposal
This runs off the solicitation, your bench and your own files, so it answers on the day the notice posts rather than at the end of a capture cycle. Which positions have somebody who meets every minimum, and which need a hire, is a bid/no-bid input, and it is the kind that usually arrives too late to act on.
Where it stops
Key personnel comes with every paid plan, and a role can close it for a person. It holds what your company says of its people: a degree, a certification or a clearance is recorded as you state it, and is not checked with a school, a certifying body or any agency. A check says what the record says against what the solicitation states. It does not contact anybody or send a letter of commitment: it keeps where each one stands.
Where it is in the app
Key personnel, under Proposal in the menu, and the Key personnel tab of each proposal. Proposal is the part of LastAwarded that builds the response, one of the eight parts.
Related
- Your libraryWhere the resumes and the signed letters live.
- Compliance matrix NewThe rest of what the document obliges you to do.
- Proposals NewThe proposal each position is bid on.
- Past performance NewThe contracts the people did, as records.
- Labor ratesWhat a named role costs an hour.
See who was last awarded in your NAICS
Every code, every buying office, every vendor and every recompete, organized from the federal record and read nightly. Open it with a plan.