Leased Mobile Computed Tomography (CT) Unit - Hopi Health Care Center

What the buyer wrote

SOURCES SOUGHT NOTICE / MARKET RESEARCH

Leased Mobile Computed Tomography (CT) Unit

Hopi Health Care Center (HHCC)

Indian Health Service (IHS)

Indian Small Business Economic Enterprise (ISBEE) Sources Sought

THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A SOLICITATION, REQUEST FOR QUOTATION (RFQ), OR REQUEST FOR PROPOSAL (RFP). NO CONTRACT WILL BE AWARDED AS A RESULT OF THIS NOTICE.

1. PURPOSE

The Indian Health Service (IHS) is conducting market research to identify qualified Indian Small Business Economic Enterprises (ISBEEs) capable of providing a temporary, fully operational Mobile Computed Tomography (CT) unit for the Hopi Health Care Center (HHCC).

This Sources Sought Notice is being conducted under the authority of the Buy Indian Act, 25 U.S.C. § 47, and applicable requirements of HHSAR Subpart 326.71 (RFO Deviation) to determine the availability and capability of ISBEE concerns to satisfy this requirement.

The information obtained through this notice will assist IHS in determining the appropriate acquisition strategy and developing the final requirement.

Interested respondents representing themselves as an Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE) shall submit a completed Indian Economic Enterprise Representation in accordance with HHSAR 352.226-76, Indian Economic Enterprise Representation (OCT 2026) (RFO DEVIATION), with their response to this Sources Sought Notice.

2. BACKGROUND

The Indian Health Service (IHS), Hopi Health Care Center (HHCC), has an immediate need for temporary Mobile Computed Tomography (CT) capability to support continuity of patient care while the Government pursues a longer-term solution.

The anticipated duration of the Mobile CT requirement is approximately twelve (12) months.

3. ANTICIPATED REQUIREMENT

IHS anticipates requiring the Contractor to furnish for lease a fully operational Mobile CT unit at the Hopi Health Care Center. Minimum of 32 Slices.

This is an equipment requirement and is not for CT technologist staffing. The Government intends to provide qualified personnel to operate the CT equipment.

The Contractor is anticipated to be responsible for, at a minimum:

• Mobile CT unit and associated equipment necessary for operation;

• Delivery and mobilization to HHCC;

• Installation, setup, and calibration of the equipment;

• Coordination of required connectivity and interfaces with Government systems, as applicable;

• Preventive and corrective maintenance;

• Technical support and equipment repair throughout the period of performance;

• All required equipment licenses and manufacturer support necessary for operation;

• Training of Government personnel on the operation and use of the furnished CT equipment; and

• Demobilization and removal of the Mobile CT unit at completion of the requirement.

The Government has not finalized all technical specifications and is seeking information regarding commercially available Mobile CT solutions capable of satisfying the requirement.

4. DELIVERY / MOBILIZATION

Due to the urgent need for CT capability, IHS is evaluating the commercial market's ability to mobilize a Mobile CT unit rapidly after contract award.

Respondents shall identify the earliest timeframe in which they can deliver, install, test, and make a fully operational Mobile CT unit available at HHCC following contract award.

Please specifically indicate whether your company can achieve operational readiness within:

     ☐15 calendar days after award

     ☐ 30 calendar days after award

     ☐ 45 calendar days after award

     ☐ Other: ______ calendar days after award

Respondents should briefly identify any conditions, site preparation, Government actions, utility requirements, or other factors that would affect the proposed mobilization timeframe.

5. GOVERNMENT-PROVIDED STAFF

The Government anticipates providing qualified CT technologists and other clinical personnel necessary to operate the equipment.

Respondents should identify any manufacturer-specific qualifications, certifications, or training required for Government personnel to operate the proposed CT system.

The Contractor shall provide initial equipment training necessary for designated Government personnel to safely and effectively operate the furnished CT system.

Respondents should describe the training normally provided with their commercial Mobile CT services, including anticipated duration and whether training can be conducted onsite.

6. CAPABILITY RESPONSE

Interested ISBEE concerns should provide a concise capability response addressing the following:

Company name, address, point of contact, telephone number, and email address.

Unique Entity Identifier (UEI) and CAGE Code.

Confirmation that the company is currently a qualified Indian Small Business Economic Enterprise (ISBEE).

Description of the Mobile CT unit(s) available to support this requirement, including:

Manufacturer;

Model;

Number of slices/configuration;

Approximate age/year of manufacture;

Relevant technical specifications;

Mobile trailer/unit configuration; and

Any other capabilities the respondent considers relevant.

Earliest achievable delivery and operational-readiness timeframe following award (15, 30, 45 days, or other).

Description of site and utility requirements necessary to operate the proposed Mobile CT unit, including electrical requirements, physical footprint, pad requirements, HVAC or environmental requirements, and network/connectivity requirements.

Description of the Contractor's approach to:

Mobilization and setup;

Equipment testing and calibration;

Preventive maintenance;

Corrective/emergency maintenance;

Equipment downtime;

Technical support; and

Demobilization.

Description of the training that would be provided to Government CT technologists and other designated personnel.

Description of PACS/DICOM and other connectivity capabilities associated with the proposed equipment.

Examples of recent experience providing Mobile CT equipment or comparable diagnostic imaging equipment to Federal, Tribal, State, local, or commercial healthcare facilities.

Whether the company would perform the requirement directly or utilize subcontractors. If subcontractors are anticipated, identify the anticipated division of responsibilities.

For market research purposes only, provide an estimated commercial monthly rate or price range for a twelve-month Mobile CT deployment. Please identify whether the estimated rate includes:

Mobilization;

Demobilization;

Equipment rental/use;

Maintenance and repairs;

Technical support;

Training; and

Other applicable costs.

Pricing information submitted in response to this Sources Sought is for market research and acquisition-planning purposes only and will not constitute a quotation or offer.

7. PLACE OF PERFORMANCE

Hopi Health Care Center

Polacca, Arizona 86042

The Government will provide additional site-specific information as the requirement is developed.

8. ANTICIPATED PERIOD OF PERFORMANCE

Approximately twelve (12) months lease.

The final period of performance will be established in any resulting solicitation.

9. RESPONSE INSTRUCTIONS

Interested ISBEE concerns should submit capability information electronically to:

Dekovan Cook

Contract Specialist

Indian Health Service – Phoenix Area

Email: dekovan.cook@ihs.gov

Phone: (602) 364-5018

Response Due Date: October 27, 2026 at 5pm EST

Responses should be concise and contain sufficient information for the Government to determine the respondent's capability and availability.

10. DISCLAIMER

This Sources Sought Notice is issued solely for market research and acquisition-planning purposes. It does not constitute a solicitation, request for quotation, request for proposal, or commitment by the Government to issue a solicitation or make an award.

The Government will not reimburse respondents for costs incurred in preparing or submitting information in response to this notice.

Responses will be used to assess the availability and capability of ISBEE concerns and may be used to assist the Government in developing the final acquisition strategy and technical requirements.

The Government may contact respondents for additional information or clarification regarding their capabilities.